HFSA Annual Scientific Meeting 2022

September 30, 2022 - October 3, 2022 | Gaylord National Harbor | Washington, DC

Faculty



Presentation, Speaker Biographies, and Headshots will be submitted in the
2022 Presentation Management Portal

Speaker Presentations: PAST DUE!

IMPORTANT UPDATE - Faculty Biographies: If you have not submitted a faculty biography or photos as of 9/23, you will be asked to submit your biography and headshot directly in the virtual meeting platform when logging in. Access to the virtual meeting platform will begin Wednesday, September 28. 

Speaker and Moderator Guidelines and Resources

Below are guidelines and resources faculty should use to develop their presentations. 

Faculty Checklist

Below are guidelines and resources faculty should use to develop their presentations. 
Please make sure you have completed all the following:

  • Submit Disclosure Information (username will be the same email address your faculty invitation was delivered to)
  • Register for the meeting. Use the promotional code found in your speaker confirmation letter. If you are unable to locate the promo code, please contact speaker@hfsa.org
  • Arrange Travel and Lodging
  • Submit Presentation Slides, biography, and faculty photo in the 2022 Presentation Management Portal by September 15, 2022 

Reminders:

  • Faculty is required for in-person participation. 
  • As faculty, your meeting registration is complimentary. Expenses, including airfare and hotel, are the responsibility of the faculty. 
  • We encourage you to stay at the Gaylord National Harbor where all sessions will be held. HFSA has a limited amount of room, so be sure to book soon!
Disclosure Information

Disclosure information is collected HERE

Reminders:

  • Please use your HFSA login credentials. The user will be the same email address to which you receive your faculty invitation. 
  • The presentation management system will automatically display disclosures before your presentation begins. Moderators are not required to provide slides but will also have a disclosure slide played at the beginning of the session by the presentation management system.
Slide, Biography, and Headshots Upload

Speaker Presentations and Headshots are due September 15, 2022 in the 2022 Presentation Management Portal.

IMPORTANT UPDATE - Faculty Biographies: If you have not submitted a faculty biography or photos as of 9/23, you will be asked to submit your biography and headshot directly in the virtual meeting platform when logging in. Access to the virtual meeting platform will begin Wednesday, September 28. 

 

How to Submit Faculty Photo (High resolution, 600x600 pixels, PNG or JPEG)

  1. Log into the 2022 Presentation Management Portal
  2. Click on your name in the upper right hand corner and select "My Profile" from the drop down menu
  3. Click the "Camera" icon and upload image from your computer

 

How to Submit PowerPoint Slides

  1. Log into the 2022 Presentation Management Portal
  2. Locate the desired session you wish to upload to. Important: When naming your file, please keep the length under 30 characters and do not include special symbols  $ & + , / : ; = ? @ " < > # % { } | \ ^ ~ [ ] `as this will prevent your presentation from uploading through the submission website.

  3.  Click the “Upload” green button.

  4. Browse out to your upload file/files target location, select the file(s) to upload, and click on “Open”. 

  5. If your upload is successful, you will receive a pop up message indicating that the upload was successful and your files will appear listed under the appropriate session/presentation.

 

Trouble Logging into the 2022 Presentation Management Portal?

If you do not know your login name, click the "Forget Your Password?" link on the login page. When you enter your email address, both your login name and temporary password will be emailed to you. 

After submitting a file, you will receive a confirmation email within an hour. If you do not receive a confirmation, please contact support@sessionupload.com to ensure your file was received.

Please be sure to read the guidelines on the Orchestrate website before uploading your presentation. If you need assistance or have questions about uploading your presentation, please contact Orchestrate@freemanco.com and reference HFSA 2022 ASM
 

Speaker Ready Room

Location: 
Gaylord National Hotel & Convention Center 
Room: Chesapeake 6
 

Hours of Operation:

Friday, September 30 7:00 AM - 7:45 PM
Saturday, October 1 7:00 AM - 7:15 PM
Sunday, October 2 7:00 AM - 5:15 PM
Monday, October 3 7:00 AM - 11:15 AM

 

2022 Session Locations
Potomac C In-person + Recorded for OnDemand + Select Livestreamed Sessions
Potomac D In-person + Recorded for OnDemand
National Harbor 2/3 In-person + Livestreamed to virtual audience + Recorded for OnDemand
National Harbor 10/11 In-person + Livestreamed to virtual audience + Recorded for OnDemand
National Harbor 4/5 In-person + Livestreamed to virtual audience + Recorded for OnDemand
Potomac 4/5 In- person (workshops) 
Promote Your Sessions

HFSA has developed a toolkit for faculty and abstract presenters. This toolkit includes: 

  1. Shareable social media posts
  2. Downloadable graphics  
  3. Templated language for emails and press releases, which may also be used in newsletters or blogs

We recommend downloading graphics and templated posts, editing the posts to fit your writing style, and sharing via your channels to promote your participation at the meeting!

Questions

Please contact us at speaker@hfsa.org with any questions or changes related to your session or talks.