Oral presenters must register to attend the meeting. Oral poster presenters not attending the event in-person will not be able to participate.

Trainee Rate Information: To receive the trainee rate, a verification letter from your program director must be included with the registration form. For additional information on registration, please visit the HFSA website: HFSA Annual Scientific Meeting 2022 Registration. 

If you are unable to attend in-person, your poster will be reassigned as a general poster and will be assigned in a Poster Viewing Session.

Abstracts selected for oral poster presentation will be assigned a date and time to present during an Oral Poster Session. Please note that oral posters will no longer be assigned a date/time for a General Poster Viewing session. However, your submitted ePoster will still be available for viewing in the ePoster Hub in a dedicated monitor for oral posters.

Oral Poster Sessions will take place in a designated area in the Exhibit Hall. These sessions allow presenters to share their science with HFSA attendees in an interactive format. 

During each Oral Poster session, a team of poster professors will lead the audience through 5-6 pre-selected posters and introduce each presenter. Each poster presenter will have approximately 9 minutes to present highlights of his or her work, followed by 3 minutes of Q&A from the poster professors and attendees. The oral poster presenter will be expected to stand at the digital display and succinctly present their research to the poster professor & conference attendees and be prepared to answer questions or discuss their project.

Check-In

Both presenters and poster professors should check-in to the Oral Poster Session table directly outside of the poster theater area 15 minutes prior to the session start time. Poster professors will be given the final schedules.

Oral Poster Sessions will take place in the Exhibit Hall during poster receptions. Session scheduling to be announced later.

To accommodate both in-person and virtual attendees, HFSA will be utilizing ePosters with a 5-minute audio narration accompaniment. All oral poster presenters are required to submit an ePoster. Oral posters without a digital copy will not be presented in the oral poster session. Submission to the portal are due by September 14.

Your abstract will be published in an electronic special supplement issue of the Journal of Cardiac Failure. We encourage you to consider the Journal of Cardiac Failure, the official journal of the HFSA, for publication of papers. 

Abstracts accepted are embargoed for release until the first meeting day of the HFSA Annual Scientific Meeting.

The standard is that any company can announce at any time the following:

1. Announcement that trial is completed
2. That results will be presented at so and so date in such and such a meeting
3. What did the trials assess – basic design, questions, study population, interventions etc.
4. NO RESULTS AT ALL OR ANY HINT OF RESULTS INDIRECTLY

Disclosure information for poster presenters and co-authors should be included in each ePoster. 

To accommodate both in-person and virtual attendees, HFSA will be utilizing ePosters with a 5-minute audio narration accompaniment. All poster presenters are required to submit an ePoster and a 5-minute audio narration in a PDF and MP3 file format. Deadline to submit your ePoster is September 14, 2022. 

File Formats:

• ePoster  = .PDF File Format Only
• 5-minute audio narration = .MP3 file format only

Reminder: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. 

Example:
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe 

Note: When agreeing to publish your presentation and recording, please make sure that you remove any confidential data that you do not want shared with the public (for example, data behind tables/graphs, speaker notes) before submitting them for uploading on the online programme.

HFSA ePoster Design Requirements

• Disclosures - Disclosure information for poster presenters and co-authors should be included in each ePoster. 
• Format - ePoster files will be accepted in MS PowerPoint format only (ppt. or pptx. extensions). Macintosh presentations (i.e. Keynote cannot be accommodated)
• Versions - Your e-poster must be submitted in a .PDF format. The audio narration must be submitted in an .mp3 format.
• Template - Please find an example e-poster template here and here. Using this template is not required.
• E-poster layout - Your e-poster should be laid out in landscape style. 16:9 is the preferred aspect ratio
• File name - When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. Also, to avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {,etc.) to name your file. Do not use passwords or encryption with your files.
• File size - The size of any given e-poster should not exceed 500 MB.
• Font - Do not use special fonts which are not part of the standard PowerPoint package.

ePoster Tips

Your e-poster should quickly orient the audience to the subject and purpose of your study. Here are some suggestions that may be helpful for the preparation of your poster:

• Your poster should have a clear message, a logical layout and be easy to comprehend in a couple of minutes.
• Make sure that the specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster.
• Design the individual sections of your poster so that they can be quickly read; avoid large blocks of text and long sentences.
• Try to keep your word count as low as possible.
• Supporting images (such as graphs, tables, illustrations, photographs) can be very helpful and are often necessary to display results. Make sure that the images are easy to understand and are not overloaded with information.
• Make sure that there is enough contrast between the color of the text and the poster's background.
• There are many resources available with information and tips on how to make a good poster. A YouTube presentation on abstract and poster presentation can be found here: Abstract & Poster Presentation Video

How to Create an ePoster in PowerPoint

Step 1: Create ePoster in PowerPoint

Step 2: To save as a PDF click File > Save As > select PDF as the file type

IMPORTANT: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. 

EXAMPLE: 
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe