HFSA Annual Scientific Meeting 2021

September 10, 2021 - September 13, 2021 | Gaylord Rockies, Denver, CO + Virtual


Virtual Speaker Ready Room

All speakers participating remotely should sign in via the link provided below 30m before the start of your session. When you arrive in the Zoom, you will be in the virtual Green Room by a Freeman operator who will check your tech, and direct you into the appropriate break out room. From there, your in-room session operator will walk you through details, answer questions you may have, and cue you to start your presentation at the appropriate time. 
Here’s a link to a video walking through what this experience is like: Click Here

Password: 419533

Scroll below to see all resources and guidelines for faculty of the HFSA Annual Scientific Meeting 2021. Questions? Please contact Sharon Atterbury at speaker@hfsa.org.

Submit Slides, Bio and Headshot Here


***Please be sure to read the 2021 HFSA Speaker Guidelines before uploading your presentation***

Slide deadlines:

  • Onsite Speakers - Sunday, September 5
  • Virtual Speakers
    • Pre-Records with Production – 48 hours prior to scheduled recording 
    • Self-Records - Thursday, September 9 
    • Live-stream - Sunday, September 5
Speaker and Moderator Resources

Below are guidelines and resources faculty should use to develop their presentations. 

Disclosure Information

Disclosure information is collected HERE

  • In person speakers: will not need to include a disclosure slide as part of the slide presentation. The presentation management system will automatically display disclosures before your presentation begins. Moderators are not required to provide slides but will also have a disclosure slide played at the beginning of the session by the presentation management system.
  • Virtual speakers (pre-record and live): please include a disclosures slide at the beginning of your presentation. PPT template available in resource section. 
Slide Upload

If you do not know your login name, click the "Forget Your Password?" link on the login page. When you enter your email address, both your login name and temporary password will be emailed to you. If you are still having trouble please contact us HERE.

After submitting a file, you will receive a confirmation email within an hour. If you do not receive a confirmation, please contact support@sessionupload.com to ensure your file was received.

Please be sure to read the guidelines on the Orchestrate website before uploading your presentation. If you need assistance or have questions about uploading your presentation, please contact Orchestrate@freemanco.com and reference HFSA 2021 ASM

Speaker Ready Room

Gaylord Rockies Hotel & Convention Center 
6700 North Gaylord Rockies Boulevard | Denver, CO 
Room: Red Rock 10/11

Hours of Operation:

Thursday, September 9 2:00 PM – 6:00 PM MT
Friday, September 10  7:00 AM – 06:00 PM MT
Saturday, September 11

7:00 AM – 5:00 PM MT

Sunday, September 12  7:00 AM – 5:00 PM MT
Monday, September 13 7:00 AM – 12:00 PM MT
2021 Session Formats (by Room)
Colorado A In-person + Livestreamed to virtual audience 
Colorado B In-person + Livestreamed to virtual audience
Colorado C In-person + Livestreamed to virtual audience
Colorado D In-person + Recorded (OnDemand posted in 24 hours for virtual audience)
Red Rock 8/9 In-person + Recorded (OnDemand posted in 24 hours for virtual audience)
Red Rock 6/7 In- person (workshops) 


Promote Your Sessions!

We’ve developed materials that you can use to promote your involvement including social media posts, graphics, email templates, and more. We encourage you to promote your participation early to build excitement and interest in your sessions. 
Access the Marketing and Promotions page to save and download all materials in the promotional kit. All materials are found online here: ASM 2021 Speakers Moderators Toolkit

If you have any questions or need additional materials, please contact HFSA Director, Marketing and Communications, Laura Poko lpoko@hfsa.org


Schedule at a Glance HERE
Meeting planner HERE 

Faculty Reception

Mark your Calendar! 
Join us at the Joint HFSA & UC Denver Faculty Cocktail Hour to unwind and catch up with colleagues. The Faculty cocktail hour will take place as part of the President's Reception onsite at the Gaylord Rockies:
    Sunday, September 12th
    6:30 PM – 8:00 PM MT
    Front Range Lawn 


Please contact us at speaker@hfsa.org with any questions or changes related to your session or talks.