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HFSA Annual Scientific Meeting 2021

September 10, 2021 - September 13, 2021 | Gaylord Rockies, Denver, CO + Virtual

2021 Moderated Poster Instructions and Guidelines

Important Reminders for Poster Presenters:

  • EPOSTERS - REQUIRED: To accommodate both in-person and virtual attendees, HFSA will be utilizing ePosters with a 5-minute audio narration accompaniment. All moderated poster presenters are required to submit an ePoster. Moderated posters without a submitted ePoster will not be presented in the moderated poster session. Deadline to submit your ePoster is Monday, August 16, 2021. 

     
  • REGISTRATION - IN-PERSON REGISTRAION REQUIRED. Moderated poster presenters must register to attend the meeting in-person. Moderated poster presenters not attending the event in-person will not be able to participated. To receive the trainee rate, a verification letter from your program director must be included with the registration form. For additional information on registration, please visit the HFSA website: HFSA Virtual Annual Scientific Meeting 2021 Registration.

    If you are unable to attend in-person, your poster will be reassigned as a general poster and will be assigned in a Poster Viewing Session.

     
  • MODERATED POSTER SESSIONS: Abstracts selected for moderated poster presentation will be assigned a date and time to present during a Moderated Poster Session.

    Moderated Poster Sessions will take place in the Moderated Poster Theater located within the Exhibit Hall. These sessions allow presenters to share their science with HFSA attendees in an interactive format. 

    Moderated Poster Sessions will take place in the Exhibit Hall during poster receptions. Presenters will be asked to participate in one of the following:

    Moderated Poster Session I: Friday, September 10th, 6:15 PM – 7:15 PM MDT
    Moderated Poster Session II: Saturday, September 11th, 12:15 PM – 1:15 PM MDT
    Moderated Poster Session III: Saturday, September 11th, 6:15 PM – 7:15 PM MDT
    Moderated Poster Session IV: Sunday, September 12th, 11:30 AM – 12:30 PM MDT


    Note: Since your abstract will be presented during a Moderated Poster Session, this abstract will no longer be assigned a date/time for a General Poster Viewing session. Your poster will still be available for viewing in the ePoster Hub in a dedicated monitor for moderated posters.
     

  • MODERATED POSTER FORMAT: During each Moderated Poster session, a team of poster professors will lead the audience through 5-6 pre-selected posters and introduce each presenter. Each poster presenter will have approximately 5 minutes to present highlights of his or her work, followed by 2-3 minutes of Q&A from the poster professors and attendees. The poster presenter will be expected to stand at the digital display and succinctly present their research to the poster professor & conference attendees and be prepared to answer questions or discuss their project. Note: moderated posters without a submitted ePoster will not be presented in the moderated poster session.

    CHECK-IN: Both presenters and poster professors should check-in to the Moderated Poster Session table directly outside of the poster theater area 15 minutes prior to the session start time. Poster professors will be given the final schedules.

General Information

Meeting Registration - REQUIRED

Moderated presenters must register to attend the meeting in-person. Moderated poster presenters not attending the event in-person will not be able to participate.

Trainee Rate Information: To receive the trainee rate, a verification letter from your program director must be included with the registration form. For additional information on registration, please visit the HFSA website: HFSA Virtual Annual Scientific Meeting 2020 Registration

If you are unable to attend in-person, your poster will be reassigned as a general poster and will be assigned in a Poster Viewing Session.

Moderated Poster Session & Format

Abstracts selected for moderated poster presentation will be assigned a date and time to present during a Moderated Poster Session. Please note that moderated posters will no longer be assigned a date/time for a General Poster Viewing session. However, your submitted ePoster will still be available for viewing in the ePoster Hub in a dedicated monitor for moderated posters.

Moderated Poster Sessions will take place in the Moderated Poster Theater located within the Exhibit Hall.These sessions allow presenters to share their science with HFSA attendees in an interactive format. 

During each Moderated Poster session, a team of poster professors will lead the audience through 5-6 pre-selected posters and introduce each presenter. Each poster presenter will have approximately 5 minutes to present highlights of his or her work, followed by 2-3 minutes of Q&A from the poster professors and attendees. The poster presenter will be expected to stand at the digital display and succinctly present their research to the poster professor & conference attendees and be prepared to answer questions or discuss their project.

CHECK-IN

Both presenters and poster professors should check-in to the Moderated Poster Session table directly outside of the poster theater area 15 minutes prior to the session start time. Poster professors will be given the final schedules.

Location

Moderated Poster Sessions will take place in the Exhibit Hall during poster receptions. Presenters will be asked to participate in one of the following: 

  • Moderated Poster Session I: Friday, September 10th, 6:15 PM – 7:15 PM MDT
  • Moderated Poster Session II: Saturday, September 11th, 12:15 PM – 1:15 PM MDT
  • Moderated Poster Session III: Saturday, September 11th, 6:15 PM – 7:15 PM MDT
  • Moderated Poster Session IV: Sunday, September 12th, 11:30 AM – 12:30 PM MDT
Poster Preparation - REQUIRED

To accommodate both in-person and virtual attendees, HFSA will be utilizing ePosters with a 5-minute audio narration accompaniment. All moderated poster presenters are required to submit an ePoster. Moderated posters without a digital copy will not be presented in the moderated poster session. Deadline to submit your ePoster is Monday, August 16, 2021. Submission link coming soon.

Journal of Cardiac Failure

Your abstract will be published in an electronic special supplement issue of the Journal of Cardiac Failure. We encourage you to consider the Journal of Cardiac Failure, the official journal of the HFSA, for publication of papers. 

Embargo Policy

Abstracts accepted are embargoed for release until the first meeting day of the HFSA Virtual Annual Scientific Meeting.

The standard is that any company can announce at any time the following:

  1. Announcement that trial is completed
  2. That results will be presented at so and so date in such and such a meeting
  3. What did the trials assess – basic design, questions, study population, interventions etc.
  4. NO RESULTS AT ALL OR ANY HINT OF RESULTS INDIRECTLY
Poster Presenter Disclosure Information

Disclosure information for poster presenters and co-authors should be included in each ePoster. 

ePoster Preparation

Submission Deadline: Monday, August 16, 2021

HFSA2021 ePoster Submission Site >>

 

 

Poster Formats

To accommodate both in-person and virtual attendees, HFSA will be utilizing ePosters with a 5-minute audio narration accompaniment. All poster presenters are required to submit an ePoster and a 5-minute audio narration in a PDF and MP3 file format. Deadline to submit your ePoster is Monday, August 16, 2021. Link to submission portal coming soon!

File Formats:

  • ePoster  = .PDF File Format Only
  • 5-minute audio narration = .MP3 file format only

Reminder: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. 

Example:
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe 

ePoster Presentation - Upload Instructions
Poster File Format Type Reminder:
  • ePoster  = .PDF File Format Only
  • 5-minute audio narration = .MP3 file format only

Step 1: Login to the HFSA2021 ePoster Submission Site

Step 2: Upon entering the presentation management system, click on the "ePoster Upload" menu option at the top of the screen. 

Step 3: Find the abstract your are uploading a file to and click on the abstract title

Step 4: At this point, you can click the red "Upload" button to upload your file. Once the upload is complete, a green “Edit Files” button appears next to the title. It can be clicked to download the file for editing or to delete the file.

Note: When agreeing to publish your presentation and recording, please make sure that you remove any confidential data that you do not want shared with the public (for example, data behind tables/graphs, speaker notes) before submitting them for uploading on the online programme.

ePoster Preparation

HFSA ePoster Design Requirements

  • Disclosures - Disclosure information for poster presenters and co-authors should be included in each ePoster. 
  • Format - ePoster files will be accepted in MS PowerPoint format only (ppt. or pptx. extensions). Macintosh presentations (i.e. Keynote cannot be accommodated)
  • Versions - Your e-poster must be submitted in a .PDF format. The audio narration must be submitted in an .mp3 format.
  • Template - Please find an e-poster template here.
  • E-poster layout - Your e-poster should be laid out in landscape style. 16:9 is the preferred aspect ratio
  • File name - When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. Also, to avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {,etc.) to name your file. Do not use passwords or encryption with your files.
  • File size - The size of any given e-poster should not exceed 500 MB.
  • Font - Do not use special fonts which are not part of the standard PowerPoint package.

ePoster Tips

Your e-poster should quickly orient the audience to the subject and purpose of your study. Here are some suggestions that may be helpful for the preparation of your poster:

  • Your poster should have a clear message, a logical layout and be easy to comprehend in a couple of minutes.
  • Make sure that the specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster.
  • Design the individual sections of your poster so that they can be quickly read; avoid large blocks of text and long sentences.
  • Try to keep your word count as low as possible.
  • Supporting images (such as graphs, tables, illustrations, photographs) can be very helpful and are often necessary to display results. Make sure that the images are easy to understand and are not overloaded with information.
  • Make sure that there is enough contrast between the color of the text and the poster's background.
  • There are many resources available with information and tips on how to make a good poster. A YouTube presentation on abstract and poster presentation can be found here: Abstract & Poster Presentation Video

 

How to Create an ePoster in PowerPoint

Step 1: Create ePoster in PowerPoint

Step 2: To save as a PDF click File > Save As > select PDF as the file type

IMPORTANT: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. 

EXAMPLE: 
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe