HFSA Annual Scientific Meeting 2023

October 6, 2023 - October 9, 2023 | Huntington Convention Center of Cleveland | Cleveland, OH

Submitting an Abstract

Accepted abstracts will be included in a special supplement of the Journal of Cardiac Failure. Look below for additional details on submitting your abstract.

Tuesday, January 31, 2023 Call for Abstracts Opens
Tuesday, April 4, 2023 Call for Abstracts Closes 
June 2023 Notification and acceptance emails will be sent to selected abstract authors
Abstract Categories

Abstracts on heart failure research are invited in the following categories:

  • Hospitalized HF, Readmissions
  • Adherence, Nutrition, Exercise, Self-Care, Caregiving, Patient Perspectives
  • Cardiac Structure, Imaging, Physiology (organ level)
  • HFrEF Clinical Care, Management Strategies, New Interventions
  • HFpEF/HFmEF Clinical Care, Management Strategies, New Interventions
  • Inherited Cardiomyopathies, Amyloidosis, Myocarditis, Cardio-Oncology
  • Epidemiology, Quality of Care, Outcomes Research, Health Policy/Economics, Global HF
  • Health Disparities, Social Determinants of Health, Gender, Race/Ethnicity
  • Basic and Translational Science (Molecular Biology, Pharmacology, Genetics, model systems)
  • Durable MCS (LVAD), Transplantation, Palliative care, End of life care 
  • Device-based therapies for HF (non-MCS), remote hemodynamic monitoring, electrophysiology/arrhythmias
  • Cardiogenic shock, Temporary MCS, Critical Care in HF
  • Pulmonary Hypertension, RV Failure
  • Biomarkers, neurohormones, cytokines, Genomics/-Omics, Precision Medicine 
  • Co-Morbidities and HF (CKD/Cardiorenal, Diabetes, COPD, Sleep Disorders, anemia, Covid)
  • Performance Improvement Initiatives / Case Series

*Note: Case Studies and Performance Improvement Initiative abstracts are not eligible for awards.

Abstract Development

Writing an Abstract

  • Title: Make the title dynamic and conclusive, rather than descriptive
  • Structure: A well-written abstract typically has the following identified sections: Introduction, Hypothesis, Methods, Results and Conclusions.
  • Category: Check submission category carefully to assure proper consideration.
  • Length: Maximum length is 2800 characters, including tables and graphs.


An abstract must have a short, specific title (no abbreviations) that clearly indicates the nature of the investigation. Make the title dynamic and conclusive, rather than descriptive.


  • Briefly describe the objectives of the study unless they are contained in the title. If applicable, include a brief statement of methods. State findings in sufficient detail to support conclusions.   Abstracts should not describe research in which the chemical identity or source of the reagent   is proprietary or cannot be revealed.
  • Use generic names wherever possible. Use trade names only when necessary.
  • Avoid beginning sentences with numerals.
  • Standard abbreviations may be used without definition. Nonstandard abbreviations should be   placed in parentheses after the first use of the word or phrase abbreviated.
  • No references, credits or grant support should be included in the abstract.
  • No identifying information about patients participating in a study or trial should be used.
  • Proofread abstracts carefully to avoid errors before submission. No corrections will be allowed   or made once abstract has been submitted.

Abstract Contents

The size limit for an abstract 2,800 characters, including characters in the following: abstract title, body, and table(s) and image(s). Adding a Table/Image removes 320 characters from your character limit. Abstract authors and institutions do not count towards the character limit.


HFSA will be utilizing ePosters at ASM 2023. An ePoster is a digital presentation of a poster. Attendees will be able to view ePosters in the ePoster Hub in the Exhibit Hall during the Annual Scientific Meeting, regardless of day and time of presentations.

Accepted poster authors will receive technical guidelines on how to prepare a PDF document to display properly as an ePoster and printed poster instructions.

Presenting authors of accepted abstracts will be required to register for the meeting. Accepted posters will be designated a specific date and time for poster presentations. 

Submission Guidelines

Author Names

If an author’s name appears on more than one abstract, it must be identical on each abstract. The submitting author is designated as the presenting or primary author – the presenting   author is shown in green in Oasis. The senior author must always be listed last.

Abstract Data

  1. The Heart Failure Society of America is a forum for presentation of novel research findings. Therefore, work covered by the abstract must not have been published as a manuscript or abstract prior to April 4, 2023.
  2. Abstract data may not be presented at a national meeting or world congress in the United States prior to July 1, 2023.
  3. Data should not be “split” to create several abstracts from one. Splitting will result in reduced scores for related abstracts.
  4. Abstracts containing identical or nearly identical data submitted from the same institution or individual will be disqualified.
  5. Informed consent: any studies involving human subjects must conform to the principles of the Declaration of Helsinki of the World Medical Association (Clinical Research 1996;14:103) and must meet all of the requirements governing informed consent of the country in which the study was performed. Any procedures performed must meet with prevailing ethical standards.
  6. Use of Animals: All studies involving the use of animals must conform with the 1991 revision of “Guiding Principles in the Care and Use of Animals” (American Physiological Association).

Award Competitions

If submitting for an award competition, please check the appropriate box and provide required information. Abstracts submitted for award competition cannot be submitted as Poster Presentation Only.

Co-Author Approval

The submitting author must verify that all co-authors have read and approved the abstract submission.

Disclosure Form

A disclosure form identifying commercial relationships must be completed online by all the author. The submitting author must have a current disclosure status before April 4, 2023, 11:59 PM ET or the abstract will remain incomplete and will not be reviewed.

The submitting author must verify that no relevant COIs exist for co-authors listed on the abstract.

Abstract Submission Fee

The abstract submission fee is $35.00 (USD) for non-members. This non-refundable fee applies to a non-member who is the presenting author on an abstract. Email info@hfsa.org if you are unsure of your membership status.

Presenting authors who are members of the Society in good standing (membership dues current) do not need to pay the abstract submission fee. Note: If the presenting author is not a member, or has a membership application pending and not approved at the time of submission, the abstract submission fee will need to be paid. Payment must be submitted with your abstract submission. The Society accepts MasterCard, Visa, and American Express.

Note: Your abstract is not complete until the payment is processed. However, payment alone does not make your abstract complete. All other steps of the abstract submission must be completed as well.

Abstract Submissions by Industry

Abstract submissions from industry are allowed. Submissions must focus on science and research, not on specific products or services. Abstract presentations cannot be sales presentations or endorsements for products or services.

Abstract Withdrawal

Withdrawal of accepted abstracts must be received in writing (via email) by HFSA no later than July 17, 2023 to avoid publication in the Journal of Cardiac Failure electronic supplemental issue.

Submission and Acceptance

Electronic Submissions

The submission site works optimally with Microsoft Internet Explorer 7, Safari version 3.2 or higher, or Mozilla Firefox version 6.0 or higher (some aspects may not work so well with Chrome). The Call for Abstracts screen provides links to this free software. The site is available 24 hours a day. Multiple authors can easily review or work on the abstract from different locations. The site supports graphic images, tables (with special characters/symbols), Greek characters and special symbols.

The 2023 HFSA Annual Scientific Meeting will feature ePosters, oral presentations, oral abstract award sessions, and a special electronic supplemental Issue of the Journal of Cardiac Failure with published abstracts.


  1. All abstracts submitted must comply with the guidelines to be considered for acceptance.
  2. Abstract grading is blinded. Abstracts are selected on the basis of scientific merit.
  3. Acceptance notifications will be sent in early June 2023.
  4. Authors will be expected to register for the meeting and present their posters. A registration will be required to present.
  5. Authors will receive technical guidelines on how to prepare a PDF document to display properly as an ePoster.
  6. Abstracts accepted are embargoed (see embargo policy) for release until the time of presentation at the Heart Failure Society of America’s Scientific Meeting.
  7. Abstracts accepted for presentation will be published in an electronic supplemental issue of the Journal of Cardiac Failure. Authors whose abstracts are accepted give HFSA permission and authority to submit and publish their abstract, without compensation, in the Journal of Cardiac Failure.
  8. HFSA reserves the right to all video or audio recordings of presentations at the 2023 Annual Scientific Meeting
  9. There is a $35.00 (USD) fee for each abstract submitted by a non-member. This $35 fee applies to a non-member who is the presenting author on an abstract. HFSA members are not required to pay an abstract submission fee. Please Email info@hfsa.org if you are unsure of your membership status.

Author’s Conflict

If the abstract is selected, author is required to present their research at the annual meeting to be published in JCF.  If they have a conflict, they can allow a co-author present in their place, but will need to notify us in advance.  Notification letters will go out in early June. They will have approximately 2 weeks to accept or decline their invitation to present. If they decline, their abstract will not be published in JCF.

Abstracts selected for oral presentation in an award session will receive special notification letters with additional information.

Abstracts selected for oral presentation in an oral poster session will receive special notification letters with additional information.

To determine if an author has accepted abstract to be presented:  Click on “Notifications” on the home page in ADMIN, then click the title of the Notification that was sent to the author.  Click “Manage Expiration” and then you can locate the authors control or name or email to see if they accepted their invitation [you will need to know which abstract, because an author can submit more than one abstract].  Another way to do this is to do an abstract search using “Advanced Search.” Click on the session title under the abstract and then locate the abstract within the session to see if they accepted the invitation.

View Photos of the 2022 Posters

ASM 2022 ePosterHub
ASM 2022 ePosterHub
ASM 2022 ePosterHub
ASM 2022 ePosterHub
HFSA ASM 2022 Oral Poster Session
ASM 2022 Oral Poster Session
HFSA ASM 2022 Oral Poster Session
ASM 2022 Oral Poster Session