Oral presenters must register to attend the meeting. Oral Abstract presenters not attending the event in-person will not be able to participate.

Trainee Rate Information: To receive the trainee rate, a verification letter from your program director must be included with the registration form. For additional information on registration, please visit the HFSA website: HFSA Annual Scientific Meeting 2023 Registration. 

If you are unable to attend in-person, your poster will be reassigned as a general poster and will be assigned in a Poster Viewing Session.

Abstracts selected for oral abstract presentation will be assigned a date and time to present during an Oral Abstract Session. Please note that oral abstracts will no longer be assigned a date/time for a General Poster Viewing session. However, your submitted ePoster will still be available for viewing in the ePoster Hub on a dedicated monitor for oral abstracts.

Oral Abstract Sessions will take place at the Oral Abstract Stage in the Exhibit Hall. These sessions allow presenters to share their science with HFSA attendees in an interactive format. 

During each Oral Abstract session, a team of poster professors from the Journal of Cardiac Failure will lead the audience through 5-6 pre-selected posters and introduce each presenter. Each poster presenter will have approximately 5 minutes to present highlights of his or her work, followed by 5 minutes of Q&A from the poster professors and attendees. The Oral Abstract presenter will be expected to stand at the digital display and succinctly present their research to the poster professor & conference attendees and be prepared to answer questions or discuss their project. Presenters may prepare 3-5 slides to present. Information will be forthcoming on when and where to upload slides.

Check-In

Both presenters and poster professors should check-in to the Oral Abstract Session table directly outside of the Oral Abstract Stage in the Exhibit Hall 15 minutes prior to the session start time. Poster professors will be given the final schedules.

Oral Abstract Sessions will take place at the Oral Abstract Stage in the Exhibit Hall during poster receptions. Session slot assignments and scheduling to be announced later.

HFSA will be utilizing ePosters at the Annual Meeting. All Oral Abstract presenters are required to submit an ePoster. Oral Abstracts without a digital copy will not be presented in the Oral Abstract session.

Submission Deadline: September 22, 2023

HFSA2023 ePoster Submission Site

HFSA will be utilizing ePosters, and all poster presenters are required to submit an ePoster in PDF file format.

Submit Here

• First, please create a log-in code following this link. (Please use the email address provided during the submission as your username).
   
• Second, please use this link to access the submission platform. Select the ePoster you wish to submit (if you have more than one).
   
• Follow the easy steps for ePoster submission, and you will receive an email notification once your digital ePoster is processed.

You can then review it and add audio narration, which is encouraged, but not required. Edits can also be made prior to the meeting, subject to HFSA approval.

AUDIO NARRATION – STRONGLY ENCOURAGED

You will be able to add audio narration to your ePoster sections, during the final review step. To learn more about this feature, see this demo: ePoster with audio narration on sections & embedded video. You can view this 1 minute video tutorial on how to record your audio narration per section: https://youtu.be/uhgf_Pd-VVE

Audio narration is not mandatory, but it’s strongly recommended, as it allows you to showcase your work in an even more comprehensive way and connect with attendees who may visit the ePoster Hub and view your abstract when you are not present.
Should you have any questions, contact our team at support@multilearning.com or via the support widget found at the bottom right corner of the submission log-in page found here.

Reminder: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name.

Example:
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe 

Note: When agreeing to publish your presentation and recording, please make sure that you remove any confidential data that you do not want shared with the public (for example, data behind tables/graphs, speaker notes) before submitting them for uploading on the online program.

HFSA ePoster Design Requirements

• Disclosures - Disclosure information for poster presenters and co-authors should be included in each ePoster. 
• Format - ePoster files will be accepted in MS PowerPoint format only (ppt. or pptx. extensions). Macintosh presentations (i.e. Keynote cannot be accommodated)
• Versions - Your e-poster must be submitted in a .PDF format. The audio narration must be submitted in an .mp3 format.
• Template - Please find an example e-poster template here and here. Using this template is not required.
• E-poster layout - Your e-poster should be laid out in landscape style. 16:9 is the preferred aspect ratio
• File name - When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. Also, to avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {,etc.) to name your file. Do not use passwords or encryption with your files.
• File size - The size of any given e-poster should not exceed 500 MB.
• Font - Do not use special fonts which are not part of the standard PowerPoint package.

ePoster Tips

Your e-poster should quickly orient the audience to the subject and purpose of your study. Here are some suggestions that may be helpful for the preparation of your poster:

• Your poster should have a clear message, a logical layout and be easy to comprehend in a couple of minutes.
• Make sure that the specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster.
• Design the individual sections of your poster so that they can be quickly read; avoid large blocks of text and long sentences.
• Try to keep your word count as low as possible.
• Supporting images (such as graphs, tables, illustrations, photographs) can be very helpful and are often necessary to display results. Make sure that the images are easy to understand and are not overloaded with information.
• Make sure that there is enough contrast between the color of the text and the poster's background.
• There are many resources available with information and tips on how to make a good poster. A YouTube presentation on abstract and poster presentation can be found here: Abstract & Poster Presentation Video

How to Create an ePoster in PowerPoint

Step 1: Create ePoster in PowerPoint

Step 2: To save as a PDF click File > Save As > select PDF as the file type

IMPORTANT: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. 

EXAMPLE: 
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe 

Your abstract will be published in an electronic special supplement issue of the Journal of Cardiac Failure. We encourage you to consider the Journal of Cardiac Failure, the official journal of the HFSA, for publication of papers.

Abstracts accepted are embargoed for release until the first meeting day of the HFSA Annual Scientific Meeting.

The standard is that any company can announce at any time the following:

1. Announcement that trial is completed
2. That results will be presented at so and so date in such and such a meeting
3. What did the trials assess – basic design, questions, study population, interventions etc.
4. NO RESULTS AT ALL OR ANY HINT OF RESULTS INDIRECTLY

Disclosure information for poster presenters and co-authors should be included in each ePoster. 

Reminder: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name.

Example:
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe 

Note: When agreeing to publish your presentation and recording, please make sure that you remove any confidential data that you do not want shared with the public (for example, data behind tables/graphs, speaker notes) before submitting them for uploading on the online program.

HFSA ePoster Design Requirements

• Disclosures - Disclosure information for poster presenters and co-authors should be included in each ePoster. 
• Format - ePoster files will be accepted in MS PowerPoint format only (ppt. or pptx. extensions). Macintosh presentations (i.e. Keynote cannot be accommodated)
• Versions - Your e-poster must be submitted in a .PDF format. The audio narration must be submitted in an .mp3 format.
• Template - Please find an example e-poster template here and here. Using this template is not required.
• E-poster layout - Your e-poster should be laid out in landscape style. 16:9 is the preferred aspect ratio
• File name - When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. Also, to avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {,etc.) to name your file. Do not use passwords or encryption with your files.
• File size - The size of any given e-poster should not exceed 500 MB.
• Font - Do not use special fonts which are not part of the standard PowerPoint package.

ePoster Tips

Your e-poster should quickly orient the audience to the subject and purpose of your study. Here are some suggestions that may be helpful for the preparation of your poster:

• Your poster should have a clear message, a logical layout and be easy to comprehend in a couple of minutes.
• Make sure that the specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster.
• Design the individual sections of your poster so that they can be quickly read; avoid large blocks of text and long sentences.
• Try to keep your word count as low as possible.
• Supporting images (such as graphs, tables, illustrations, photographs) can be very helpful and are often necessary to display results. Make sure that the images are easy to understand and are not overloaded with information.
• Make sure that there is enough contrast between the color of the text and the poster's background.
• There are many resources available with information and tips on how to make a good poster. A YouTube presentation on abstract and poster presentation can be found here: Abstract & Poster Presentation Video

How to Create an ePoster in PowerPoint

Step 1: Create ePoster in PowerPoint

Step 2: To save as a PDF click File > Save As > select PDF as the file type

IMPORTANT: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. 

EXAMPLE: 
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe 

Presenters may prepare 3-5 slides for their oral abstract presentation. The portal link to upload the slides will be sent out via email later in August.